access Database for recived mails

I want to creat an access database for incoming & outgoing mail in my company, I need a easy interface to be used by the secrtery. the follwing details of the letter should be there open- title- type ( BP/letter)- Refrence- Company- assigned to- recieve date- reply date- refrence of reply also I need a data base for the letter generated by the department with the follwing details. open- title- refrence - sent to - engineer I also want to be able to attach a copy of the letter & add description & comments to each item. I want to be able to get a report about the follwoing: letters assigned to Refrence company letter details a good example of what I want it to look like is the task templet in access