Data Entry Definition

Data entry is the process of transcribing information into an electronic medium such as a computer or other electronic device. It can either be performed manually or automatically by using a machine or computer. Most data entry tasks are time consuming in nature, however data entry is considered a basic, necessary task for most organizations. Data entry is considered a non–core process for most organizations and is usually performed on data forms such as spreadsheets, handwritten or scanned documents, audio or video. Addition, modification and deletion are the three modes of operation in data entry. Data entry jobs do not require any special qualifications, knowledge or talent, and only require accuracy and fast turnaround. As such, data entry jobs are frequently outsourced in order to lower costs. Computers are also used in automated data entry, as they are highly accurate and can be programmed to fetch and transcribe data into the required medium. Accurately keyed data is the base upon which the organization can perform analyses and make plans. Manual data entry often requires good concentration and focus over a long duration of time, and this can prove physically and mentally challenging for data entry workers.