Virtual Administration Assistant

Virtual Administration Assistant We are an innovative and process-driven professional services firm looking for administrative assistants to urgently assist with the completion of critically important overdue projects. General Responsibilities • Document preparation and formatting based on instructions provided by the management • Organising documents and maintaining records • Undertaking extensive data entry work and regularly updating existing digital records • Assisting the executive team in dealing with all administrative matters generally • Calendar management for the executive team • Following up with the staff regarding progress updates for their assignments • Responding to emails and document requests on behalf of the management • Drafting marketing material for the firm in accordance with the firm’s marketing campaigns • Assisting the executive team in meeting the firm’s recruitment requirements • Assisting the executive team in achieving effective supervision over the work of the firm’s employees Project Scope We are currently recruiting to hire administrative assistants for a large, overdue project which involves the provision of paralegal services to a law firm in connection with a few litigation cases that are currently in court. The project entails: • The completion of critical documents, including transcripts and documents comprising the court file • The generation of executive summaries, timelines and other documents necessary for the concise representation of key metrics to the management • Legal research in accordance with the instructions provided by the management Desired Qualifications • Bachelor's degree or equivalent experience • 3-4 years’ graduate (or equivalent) work experience • Technology savvy • Working knowledge of popular customer relationship management and accounting software would be useful but not essential • Well-organised, detail-oriented, ability to multi-task with great follow-up skills • Strong written and verbal communication skills • Resilience, adaptability and meticulousness • Experience in managing multiple priorities, administrative coordination, and logistics • Strong commercial/business acumen • Drive to build a career as an administrator Benefits The remuneration package offered for this position is competitive and also includes a range of benefits, including: • Sponsorship and support in pursuing professional accreditations • Rapid career progression The position would suit someone who thrives in an enterprising and challenging work environment. Furthermore, the abilities to work to stringent deadlines and perform well under pressure are integral to the role. The role may involve working long shifts and weekends. It’s imperative that candidates consider their ability to commit to a serious, time-intensive role before applying. The firm’s work culture offers rapid career progression with additional incentives to reward high-performance.